Generative AI is useful for many things, such as coming up with ideas, bouncing ideas off people, and programming, but how much do you use it in your daily work and life? Although you see and hear about it every day, there may be quite a few people who think, "Actually, I don't use it much myself..."
In this article, we will explain the benefits and key points of using generative AI that people who want to use it in the future should know. Now is the time to grab an oar and get familiar with generative AI and set out into the ocean of"transformation"!
Benefits of using generative AI
Generative AI continues to evolve at a dizzying pace and is applicable to a wide range of applications, so if used properly, it can be a very powerful ally. Let's start by looking at one example, although it is just one example, of the benefits that can be gained by using generative AI.
The quality of the deliverables is stable
When you ask someone to do a task, it is common that the content of the deliverables will be completely different between person A and person B (depending on the content of the request). For example, writing minutes or other documents or processing Excel files may have different characteristics (habits) depending on the person.
However, since generative AI basically processes based on the contents of the command sentence (prompt), it is thought that although it will not be 100 % the same every time, there will be less difference in the contents than when it is entrusted to two different humans. In other words, the quality of the deliverables will be stable.
More importantly, "whether the command given to the generative AI is given by person A, person B, or person Z, as long as the command statement is the same, the same task can be repeated without significant deviation in the results." This is an extremely powerful advantage in places where many people work, such as companies.
Smooth thought organization and some "tanawind"?
The advantage of generative AI is that it can quickly respond to user input, helping you organize your thoughts smoothly. Sometimes, you may discover something unexpected that you hadn't noticed before.
Even if you feel uncomfortable asking for advice from other people because it will take up their time, you don't have to worry about that when you're dealing with a generating AI, and it's nice that you can execute it at your own convenience.
A third party who can provide objective feedback
For better or worse, generative AI does not fundamentally understand the user's background. This means that it always gives objective opinions. For example, even if the roles of members in the same department are biased and there is no suitable advisor, making it difficult to get (or give) useful opinions, you can easily consult with generative AI, and in most cases, the answers will be useful in some way.
Even if the final interaction will be human-to-human, it may be possible to find a way forward by using generative AI as an advisor during the process.
Three points to keep in mind
While generative AI offers many benefits, trying to use it effectively can sometimes be a major hurdle.
For example, when a "cutting-edge, amazing technology" like generative AI appears, you may feel intimidated before even trying it out, thinking, "I don't really understand it..." You may also be in a situation where you "have used it once or twice, but then..."
These are some common pitfalls that beginners to generative AI fall into. So how can we avoid falling into these pitfalls, or escape from them? I've summarized three points.
① Accumulate small successes
As the saying goes, "practice makes perfect," so it's important to keep using generative AI, even if only a little at a time.
For example, if you set a goal such as "use it once a x number of days" to the extent possible, and then accumulate small successes and realizations such as "let's ask the generative AI to do this task today," "maybe it can be done this way," or "this task seems difficult for a generative AI," you will naturally come to realize the value that generative AI can bring.
② Don’t expect too much from the output
As mentioned above, general generative AI is steadily improving the quality of its output while expanding its uses. However, if you expect too much from the beginning, you may be disappointed when you don't get the output you were aiming for.
As a result, you end up using it once or twice and then saying goodbye... This is a huge waste. As with ①, it's important to start with something easy and gradually get the feeling that you can do it.
3. Try touching it with someone
Borrowing the help of your friends to increase your motivation is an effective way to try something new. Even if you are all new to generative AI, interacting with others while chatting is more fun than working alone, and you can try out various patterns.
In particular, for those who are using generative AI for the first time, we recommend the method of "getting instruction from an expert inside or outside the company only the first time." There may be a surprising number of people who think, "I don't feel motivated at all when I'm told to study on my own because I'm planning to use generative AI, but I can do it with someone!"
How to choose a place that won't break your heart at the start
There are many different types of generative AI, each with different characteristics. Before you "just try using it," it's a good idea to have a rough idea of what kind of AI you should choose.
Emphasis on "clarity of timing for use"
Being exposed to a generative AI that has clear timing for use, such as "a pot = cooking utensil," is an extremely important element in getting used to using it.
For example, ChatGPT is constantly adding new features and is much more useful than when it was first released, but on the flip side, it can also be said that it has become more complex. In fact, people who gave up using it after a few times probably didn't find the right timing or purpose for using it.
In other words, rather than trying to force yourself to use a highly versatile generative AI from the start, choosing a generative AI that is specialized for a certain purpose will create small successes and lead to a great first step. First, make a list of some of the problems you face in your everyday work and look for a generative AI that can solve them.
Emphasis on "ease of use"
This element can also be expressed as "a simple operation screen" or "clear what you can do." If the things you can do are too diverse, you will develop a desire to "want to do this and that," which will gradually turn into a sense of obligation to "have to do this," and eventually you will get tired and give up.
It should be fine to think along the lines of, "When a standalone generative AI is no longer able to solve the problem, then I'll consider using it in combination with ChatGPT or something similar."
Easy with just one click! Generative AI recommended for beginners
Tools that create minutes and daily reports are in high demand from the perspective of "generative AI that is easy to understand when and how to use it." For example, have you ever had the experience of thinking, "It takes several times as long to create the minutes of a one-hour meeting," or "I wish I could use this time for something else..."?
For those of you who are in this situation, I recommend using a tool like "Omatome Ninja." Such tools are generally used at specific times, such as during meetings or reports, and tend to be very easy to use, as all you have to do is speak or input text (copy and paste) and click a button.
Here we will briefly introduce some case studies of people who have successfully improved their work efficiency by using Omatome Ninja.
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[Background of target users]
■ Responsible for daily patrols of designated locations and manually creating reports to report on the situation
■ Creating reports takes a lot of time
■ I have little experience using digital technology. PC I don't know how to log in or my email address
★A brief overview of "Omatome Ninja" and situations in which it can be used, then you can start using it★
【initial】
■ A certain amount of labor has been reduced by replacing manual work with voice (speech) input.
■Easy to use, and continued use from this stage
↓ ↓ ↓ ↓ ↓
[Late Period]
■I have started to give titles and headings to my reports (I am now able to organize what I am going to say)
■ He also tried his hand at ingenuity, thinking, "If I do this, the ninjas will be able to sort it out for me."
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In this case, in addition to the improvement of work efficiency, another huge benefit was that the user was able to acquire the skills to organize what was being said. As is well known, generative AI learns and becomes smarter, and the same is true for humans. In other words, generative AI is not just a convenient tool, but depending on how it is used and developed, it has the potential to help people grow.
Summary
This time, we explained some points that beginners to generative AI should keep in mind when using it.
First, keep the following three points in mind and start looking for a generative AI that suits your current concerns.
① Accumulate small successes
② Don’t expect too much from the output
3. Try touching it with someone
In the second half of the article, we also mentioned that generative AI can help people grow, but this kind of virtuous cycle will never be created unless you try it in the first place. The most important thing is to "take the first step."
If you need someone to help you with step 3, please contact Macnica team using the banner below! Now is the time to try out generative AI!
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