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As digital transformation (DX) accelerates, promoting digitization is an urgent issue for all companies.
Especially in legal certification management, there are many companies that mainly manage paper files and Excel files locally, and there are also many companies that rely on the experience of veteran employees.
Under such circumstances, the number of destinations increases due to multi-functionality and globalization of products themselves, and the complexity of management processes due to outsourcing, etc., makes it difficult to properly manage legal certification year by year.
Recently, corporate compliance scandals related to legal certification have been featured in the news, and may lead to a loss of trust in the company.
In this column, we will introduce the importance of regulatory certification management and the promotion of DX with cloud management tools that support the improvement of legal certification operations.
Importance of regulatory certification management
First of all, in order for companies to handle products, it is necessary to acquire various legal certifications depending on the functions and destinations.
If a product is not legally certified, it will be recognized as a company that does not comply with the necessary relevant laws and regulations, and there is a risk that this will lead to a loss of credibility within the company.
In addition, in the unlikely event that a product that is being marketed globally fails to obtain regulatory certification, the product shipment may be held at customs, and there is a possibility that we will face various problems such as compensation for damages for lost opportunities due to delays in delivery. I have.
This is due to factors such as companies not being able to obtain regulatory certification for their products by the deadline, and minor mistakes in the increasingly complicated regulatory management process.
Also, these are not uncommon, and are cases that compliance engineers with long careers have experienced several times.
In addition, regulatory certification management for each product not only plays an important role in shipping products to domestic and international customers, but is now involved in corporate compliance as well.
It can be said that it is a company's responsibility to collectively verify the validity, quality, and availability of documents in regulatory certification for each product, and to ensure that the certification work is quickly completed and shipped.
Advancing SDGs (Sustainable Development Goals)
In our daily lives, we are surrounded by various products such as computers, televisions, microwave ovens, and cars.
However, it is also true that there are products that do not comply with the standards, and products that are defective and have been recalled.
Furthermore, many of the products that cause defects are unfortunately discarded, and there are concerns about the burden on the environment.
The 12th goal of the SDGs (Sustainable Development Goals) set by the country is clearly stated as “responsible production and use”.
This "responsibility to make" defines that manufacturers conduct product management in compliance with standards as one of the global goals, and appropriate management of legal certification is extremely important for companies working on SDGs. increase.
Consequences of Negligence in Legal Certification
Negligence in statutory certification can have the following effects:
decrease in revenue
For manufacturers and others, it is very important to have proper compliance documentation.
It is not uncommon for products to fail to ship due to the inability to prepare proper compliance documentation.
Due to the lack of information to support certification of compliance, there have been many cases of products destined for shipment being confiscated by customs authorities, resulting in the loss of expected revenue.
Decrease in brand image
Accidents caused by neglecting proper regulatory certification management can have a devastating effect on a company's brand image.
In recent years, the Consumer Product Safety Commission (CPSC) has received more than 100 reports of overheating, fire, and explosion of lithium-ion batteries in balance scooters, and announced a recall by the manufacturer for failing to obtain proper regulatory certification.
As a result, the brand image of the manufacturer has significantly deteriorated, causing a loss of consumers.
Pursuit of social responsibility
If a product that does not comply with the standards is introduced into the market and causes safety or health problems, compensation to the company and imprisonment of the person responsible will be demanded.
In the case of an injury caused by an airbag explosion, the victim filed a product liability lawsuit, and the manufacturer was ordered to pay damages of 5 million yen because the legal certification of the airbag was inadequate. It was decided that social responsibility would be pursued.
A cloud management tool that supports DX for regulatory certification management
In this way, legal certification management is a very important task for companies, but due to the increasing number of destinations due to the multi-functionalization of products and globalization, and the increasing complexity of management processes due to outsourcing, appropriate management is becoming more difficult year after year. It is
そんな中で、これらの法規認証に関わる業務を包括的に管理できるのが、OnRule社の提供する法規認証業務に特化したクラウド管理ツールです。
OnRule's cloud management tools organize your data by products, markets, record types and disciplines, allowing you to instantly find the documents you need.
As a result, it is possible to quickly and appropriately manage complex standards on a single platform, rather than managing each file.
Features of the Onrule Platform
When updating standard information, OnRule is equipped with an AI system that obtains information from regulatory authorities and updates standard information in a letter format, so you can check the necessary information without delay.
In addition, it visualizes the expiration date and risks associated with the expiration of each document on graphs and maps, such as visualization of various certification deadlines.
By doing so, compliance risks can be prevented and appropriate regulatory certification management can be performed.
しかしながら、自社でこのようなシステムを一から開発するには莫大な開発費用や期間、工数が発生します。
OnRule's cloud management tools can help you minimize them and build an optimal environment quickly.
OnRule's cloud management tool promotes DX in regulatory certification management and supports business improvement for proper management.
Inquiry
If you have any questions about OnRule's regulatory cloud management tool, please feel free to contact us here.