Problem (1) Multiple sharing tools such as email and chat are complicated

Email is still commonly used as a means of sharing files inside and outside the company, such as providing electronic catalogs to dealers and sharing design drawings with outside contractors. The risk is high and there is a limit to the amount of data that can be sent.

最近では「チャットアプリケーション」「タスク管理ツール」「営業支援ツール」などの導入企業も増えていますが、複数のツールが利用されることで情報が分散し、一元管理が困難になっています。「後でファイルが必要になったときに、いつごろ、どのツールで送られてきたかを思い出すのが面倒」「成果物が作成されるまでの経緯を追跡するのが大変」といった煩雑さが生じています。

Problem (2) Documents with different versions are scattered

"While sharing the specifications under construction by e-mail, I lost track of which version is the latest version." I overwrote a different file. One of the causes is that files are copied on various terminals by sharing data by e-mail or downloading using tools. Even if you try version control, it is difficult to enforce the naming rules manually, and it seems that there are many cases where it does not take root.

Issue (3) Complexity of audit response and security measures

Audit response and security measures are becoming more complicated due to the use of various tools.

Access logs and operation logs differ in the level that can be obtained depending on the tool, so individual measures are required for each in preparation for audits. In addition, IT administrators are burdened with setting and managing access rights to data.

Having multiple data storage locations also creates duplication of security costs.

As with the GDPR (EU General Data Protection Regulation), which came into effect in May 2018, new regulations and standards will require support for each tool.

(1) Improve efficiency by centralizing shared tools

• The "consolidation of storage locations" and "advanced search function" save you the trouble of searching for files.
• Use shared links and folder sharing to securely share files internally and externally without worrying about sending the wrong email.
• You can easily share large amounts of data such as catalogs, design drawings, and videos.
• Centralized data storage eliminates duplication of security measures.

(2) Automatic execution of accurate version control

• Uploading files with the same name will automatically be versioned.
• You can go back and check your history, and even if you accidentally update it, you can immediately restore it.

(3) Significant labor savings in audit response

• 7 levels of fine-grained access control are possible, and necessary data can be disclosed appropriately to only necessary people.
• Operations on "Box" are recorded as a log and can be used as an audit trail.

(4) Restriction of storage area, conforming to GDPR

• By using the optional function "Box Zones" that allows you to select the data storage region, you can respond to concerns specific to the relevant region and also support GDPR, so you can centrally realize suitable data storage globally. .

Another advantage of cloud services is that even a small number of users can use highly functional solutions used by major companies and government agencies.

*As of March 2019

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