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[Issues] Solve data management issues in construction and construction projects with "Box" - What are the benefits of replacing on-site NAS with the cloud? ~
Due to the construction rush in recent years, the construction and construction industry continues to face a serious labor shortage. Smart devices have been actively introduced for "work style reform" and "productivity improvement". On the other hand, there are also voices such as "We have introduced smart devices, but we are not using them", "It is like a dedicated terminal that only uses limited applications", and "There is information that cannot be accessed from the site, which is inconvenient". You will be asked. Many of them are companies that manage data with NAS (Network Attached Storage) installed on-site, and at the same time as "utilization of smart devices", they also have issues such as "insufficient capacity of NAS" and "data sharing". It seems that there are many things.
Here, we will organize data management issues in the construction and construction business and introduce hints for solving them.
What are the challenges of data management in the construction industry? Three troubles that hinder work style reform
Typical data management issues currently seen in the construction and construction industry are as follows. Many companies have had similar experiences.
Issue (1) Complexity of NAS management and security risks
NAS is commonly used to manage data on site, but these days, the size of each piece of data, such as photos, videos, and drawings, is increasing, and the capacity will soon run out. Additional storage is required. Because the environment is unsuitable for precision equipment, it is easy to break down, and it is a burden on the site to deal with it.
On the other hand, at the head office, it seems that there are many problems with governance because NAS is installed with the budget of the site. Backups and security measures tend to be inadequate, and there are risks of data loss and information leakage. The problem of IT administrators is how to visualize and audit the NAS in the field.
Issue (2) Commuting between the site and the office to work on a computer
There are many companies that have to go back and forth between the site and the office for computer work in the office, such as "I have to go back to the office to write daily work reports and work instructions". . It is difficult to share the handwritten information entered in the field notebook as data. The work tends to depend on the individual, and the load is concentrated on a specific person in charge. In addition, inability to access necessary information when needed, such as "data created in the office is stored in the office's NAS or server and cannot be viewed from the field," is an example of an impediment to work style reform. are also scattered.
Problem (3) Troublesome sharing of image data taken on site
Although smart devices have been distributed and it has become possible to easily take pictures of the situation in the field, when sharing, it is difficult to "import to a computer once", "choose a few pictures and send them by e-mail", or "picture a large size, It seems that many companies feel that it is complicated to use the images that they have gone to the trouble of putting on physical media such as CD-Rs and USB memory and handing them to the other party.
In addition to images, various materials such as drawings and work plans have been digitized, and data sharing with the head office and partner companies has become an issue. In addition to the trouble of sending e-mail, there is a security risk due to incorrect sending. "I lost track of which version was the latest after many exchanges" and "I updated an older version by mistake" are common failures.
Replaced NAS with cloud content management platform "Box"
We would like to propose the cloud-based content management platform "Box" to companies facing these issues in the construction and construction business. This is a corporate service that allows you to store files up to 15GB per file (if the option is enabled) in the cloud with unlimited capacity, and share them securely with simple operations. It is used by approximately 90,000 companies* worldwide, and more than 4,500 companies* in Japan, mainly large corporations and educational institutions.
By replacing the NAS at the construction site with "Box", you can get the following benefits.
- The total data capacity that can be stored is unlimited, so you can centrally manage various data without worrying about running out of storage capacity.
- Data stored in "Box" can be shared securely inside and outside the company with simple operability. Data can be easily shared with the site, the head office, and subcontractors. With the collaborative editing function, data management and collaborative work within a project can be made much more efficient.
- You can securely access the data you need from anywhere on a variety of devices, eliminating trips between the field and the office to improve productivity. Work instructions can also be created on the spot by linking with the electronic field notebook application.
- Photos and videos of the site can be taken with the camera app "Box Capture" and easily stored as they are. You can easily use the images and videos you have taken without any hassle.
- It has a variety of security functions and a log function that is useful for auditing. On-site data security can also be easily ensured.
- Since it is a cloud service, security measures and backups are performed automatically. Management of NAS becomes unnecessary and can concentrate on original duties.
*As of March 2019
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Macnica Box Inc.
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- E-mail：box-sales@macnica.co.jp
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