[Solution] How to use "Box" in the construction and construction industry - What are the effects of introduction beyond replacing NAS? ~

In the construction industry, where labor shortages are becoming more serious, the use of ICT to improve productivity has been drawing attention from early on, and many companies are providing their employees with smart devices. On the other hand, digital data such as drawings and site photos are often managed by NAS (Network Attached Storage) installed on site, allowing data sharing inside and outside the project, data access from various locations, information security and so on.

The cloud-based content management platform "Box" is ideal for data management in the construction and construction business.

Here, we will introduce the features of "Box" that are suitable for use in the construction and construction industry.

Used by more than 4,500 companies* in Japan. Secure cloud-based content management "Box"

"Box" is a cloud-based content management platform for companies that securely stores various data in the cloud and allows sharing with simple operations. It is used by approximately 90,000 companies* around the world, and more than 4,500 companies* in Japan, mainly large companies.

Let's take a look at the features of "Box" that match the construction and engineering business, and how it can be used.

Features of Box (1) Unlimited data capacity. Realizing a digital workplace that includes cooperating companies

Taking advantage of the fact that the total data capacity is unlimited, you can eliminate the distributed NAS for each site and centrally manage it with "Box". Stored data can be safely shared with simple operations. It can be used as a digital workplace because you can share data on a folder-by-folder basis and edit files jointly. It is also possible to invite external users, so it can be used for the entire project, including multiple cooperating companies. Since the display language can be set for each user, it can be smoothly established even in the field where multinationalization is progressing.

Features of Box (2) Easily share and utilize videos shot with a smartphone on the spot

You can take photos and videos from your smartphone or tablet using the camera app "Box Capture", store them with simple operations, and share them in real time. In addition to recording the construction site, it is possible to create a video of the construction process and make it available as a manual from all sites. It is also possible to use it easily, such as "get it".

Features of Box (3) Complete a series of tasks on-site by linking with a digital field book app

By linking with a digital field book application, you can store on-site business data in a "Box". You can write freely like a paper field notebook, and you can complete the series of tasks required of a site supervisor on site by using audio and video. In addition, convenience can be enhanced by linking with more than 140* domestic applications such as construction drawing sharing applications and construction photo management applications.

Features of Box (4) Easy productivity improvement with the simple note function "Box Notes"

The note function "Box Notes" provided in "Box" makes it easy to create simple texts, and up to 20 people can edit them at the same time. Minutes and daily business reports can be created on the spot and shared in real time. Content that was previously written on a whiteboard at the site can be digitized and checked from anywhere, which is useful for appropriate allocation of personnel. You can securely access the data you need from anywhere, eliminating the need to travel back and forth between the office and the field, greatly improving productivity.

Features of Box (5) No need for NAS management, security and backup

By replacing the on-site NAS with "Box", you can concentrate on your original work without worrying about capacity shortages or troubleshooting.

"Box" is equipped with various security functions such as IP address restriction, two-factor authentication, encryption, and seven-level access control, and can manage on-site data according to the information security policy established by the head office. Since almost all operation logs are stored and can be output as needed, audits can be performed appropriately. Security measures against malware, etc. and backup are automatically performed, so that data can be reliably preserved without any effort.

"Box" does it all. “Work Style Reform”, “Improve Productivity”, “Speed Up Decision Making”

The great appeal of "Box" is that it allows you to achieve business reforms as a result while using a variety of functions. In addition to simply changing the storage location of files, it is possible to comprehensively realize "work style reform", "improvement of productivity", and "speed up of decision making".

With the introduction of "Box", one company switched from entering the "action plan for the day" that each employee had filled out every morning at the head office to the note function "Box Notes". As it becomes possible to go directly to the site, and as the use of "Box" spreads throughout the company, data sharing, including other sites and past cases, will be shared, and work productivity will improve. After "Box" became established in the company, we introduced cooperative applications and paperless meetings. By gradually expanding the scope of use, they were able to achieve work style reform without difficulty, and now they have created an environment in which each department can concentrate on their core operations, centered on the data of "Box".

*As of March 2019

Macnica is the premier partner of Box in Japan.
Using the knowledge we have cultivated through our extensive experience, we can propose smooth implementation and effective collaboration with other applications.
If you are interested in introducing Box, please feel free to contact us.

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