Macnica releases "Marugoto Document Management," a Box operations support service for small and medium-sized enterprises. - Offers a wide range of support, including permission settings, operations management, and employee help desk support, ensuring safe and secure document management -

Macnica (headquarters: Yokohama, Kanagawa Prefecture; Representative Director and President: Kazumasa Hara; hereinafter referred to as Macnica) announced today the launch of "Marugoto Document Management," Macnica 's original Box operations support service for small and medium-sized enterprises.

In recent years, many companies have been accelerating their digital transformation to improve productivity. This trend has led to an increase in the use of applications and software, making document management and account security even more important. In addition, the increase in cyber attacks and frequent information leaks has increased the need for companies to properly manage and protect confidential information.

In this environment, an increasing number of companies are adopting Box as a tool that enables secure access to various documents and utilization of data regardless of location or device, and enables centralized document management, with approximately 19,000 domestic companies having adopted it. While it is attracting attention for its unlimited capacity, ease of use, and high security, in order to reduce the risk of confidential information leaks, appropriate permission settings and folder configurations are required during initial setup, when employees join or leave the company, or when they move to another department. In the case of small and medium-sized enterprises that do not have sufficient human resources in the information systems department, there are many cases where one person in charge is also in charge of other tasks, and the current situation is that it is easy to fall into a situation where resources cannot be allocated to Box operation and management.

"Marugoto Document Management" is an operational support service packed with Macnica 's Box operation know-how for small and medium-sized enterprises. Based on the advanced security knowledge accumulated over many years and the track record of supporting Box implementation at many companies, we provide thorough support to ensure safe and secure document management for all companies.

■ Box operation support service "Full document management"
This is Macnica 's unique service for small and medium-sized enterprises that focuses on document management with Box. Macnica will handle the operational tasks that arise when managing documents with Box. Information system personnel can build a secure environment simply by requesting various Box-related tasks from Macnica.

① Initial setup work
Macnica will handle basic environment construction on Box, such as creating users and groups, creating folders, and setting permissions.
This service reduces the amount of work required for initial setup and enables smooth implementation of Box. In particular, by properly configuring permissions, it reduces the risk of confidential information leaks and strengthens security. In addition, it provides tools ^*1 for efficiently migrating data from existing systems to Box.

② Operation and management services
Macnica will handle operational management tasks such as adding and deleting users when employees join or leave the company, changing permission settings when employees move to another department, and obtaining reports to understand usage status. This will free you from the cumbersome operational management tasks that occur on a daily basis, optimize your IT department's resources, and put in place a system that allows you to constantly understand your company's information security risks.

③ Providing a help desk for employees
We accept technical inquiries from employees as well as inquiries from administrators. By providing a dedicated support desk that can directly receive inquiries from employees about how to use Box and problems, we can quickly solve problems and provide support that meets the needs of users.
With professional support, you can promote Box adoption across your company, ensure secure document management, and raise employee security awareness.

④ Monitoring options for internal fraud and governance risks ^*2
Implements a notification function when a large amount of downloads or deletions occur, and when downloads or deletions occur outside business hours. In addition, it regularly provides a list report of open links that do not have passwords set, and an activity report of external collaborations.

<Comprehensive document management image>

With the provision of this service, Macnica will support secure document management for small and midsize companies that have been unable to introduce such a service due to man-hours and workload issues. In addition to "Marugoto ID Security," which supports operations related to ID management and authentication, the company will continue to provide services that help resolve the lack of human resources in information system departments and reduce workloads at small and midsize companies, thereby increasing security levels while reducing the man-hours and workloads of companies, We will continue to contribute to the growth of small and midsize companies by providing a series of services that help resolve the lack of human resources in information systems departments and reduce the workload of these departments.

Commenting on the announcement, Katsunori Furuichi Representative Director and President of Box Japan, said:
"We wholeheartedly welcome Macnica 's newly announced 'Massive Document Management' service. This service is the first step in addressing the document management challenges faced by small and medium-sized enterprises, and has the potential to dramatically improve corporate productivity and efficiency. In particular, the fact that it will leverage Macnica 's operational know-how with Box and their extensive security knowledge is a major strength, and we look forward to being able to provide even greater reliability."

*1: Macnica provides its own solution, "Hakonnect for Data Migration Administrator Edition," as a data migration tool.
*2: Provided based on Macnica 's unique solution "MUCV for Box"

[Related Seminars]
We will hold a seminar to explain the outline of this service to corporate information system personnel.

Leave all your Box operations to us! "Comprehensive Document Management Overview Seminar" for small and medium-sized businesses
・Date: Friday, December 13, 2024 14:00-15:00
Format: Online
Participation fee: Free (pre-registration required)
・Organizer: Macnica
·detail: https://go.macnica.co.jp/Entry-MNC-OS-CRP-20241213-BoxMSPService.html

[Click here for product details]
https://www.macnica.co.jp/business/security/manufacturers/corporateitservice/document_management.html

[For product inquiries, please contact here]
Macnica Digital IT Sales
Tel: 045-476-2010
E-mail: digital-it-sales@macnica.co.jp

*Company names and product names mentioned in this text are trademarks or registered trademarks of Macnica and each company.
*The information published in the news release (including product price, specifications, etc.) is current as of the date of announcement. Please note that the information may be subject to change without prior notice.