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[Solution] Secure file sharing with Box. Why is it used by 90,000 companies* around the world and is ideal for the real estate industry?
The use of IT is progressing in the real estate industry, such as the rise of "real estate tech" and the lifting of the ban on "IT heavy theory (explanation of important matters using IT)". Property introductions on the Internet have also become established, and virtual viewing services using 360-degree images have also appeared. On the other hand, the storage and sharing of digital data, which is increasing rapidly, has become an issue for companies, and there are cases where existing file servers are replaced with the cloud due to the advantages of "secure access from anywhere" and "control of in-house maintenance costs". is increasing.
Here, we will introduce the features of the secure cloud content management platform "Box", which is used by 90,000 companies * around the world, and why it is a good match for the real estate industry.
NASAも利用する「Box」。日本でも導入4,500社※以上のコンテンツ管理プラットフォーム
Box, a cloud content management platform for enterprises, has been installed in more than 69% of the top 500 companies in the United States (Fortune 500), which are announced every year by the business magazine Fortune. It is also used by many government agencies. In Japan, we have more than 4,500 companies*, mainly large companies in the manufacturing industry, media and entertainment, financial institutions, and educational corporations. The reason why it is so appreciated in the market is because it has the following features.
Features of Box (1) Security that complies with international standards. Secure storage with 7-level access control
"Box" complies with various international security standards such as "ISO27001 (international standard for information security and system control)" and "FedRAMP (security standards for cloud service procurement standards of the US government)".
Various security functions such as IP address restriction, two-factor authentication, and encryption are implemented.
Access control to files stored by file collaborators can be controlled in 7 levels, enabling fine-grained management and allowing you to see at a glance who has what access rights. All user behavior history can be obtained as a log.
With strong security, you can safely store sensitive information such as real estate contracts and loans.
Boxの特長(2) 360度画像も手軽にデータ共有。豊富な機能で生産性向上
Uploaded content can be flexibly shared internally and externally via links and shared folders. You can also communicate smoothly with the mention function that allows you to post comments. It is more convenient than sharing via e-mail or USB memory, and eliminates concerns about erroneous transmissions and information leaks.
The preview function that allows you to view images, videos, documents, etc. without downloading supports more than 130 types of file formats. Since it also supports the much-talked-about 360-degree image, you can easily promote your property without worrying about whether the other party has a dedicated application.
There is no limit to the total amount of data that can be stored, as long as each file is within 5GB. You can efficiently manage a large number of images and contracts with the file generation management function and advanced search function.
Features of Box (3) Works with over 1,400* diverse applications. Digitalize your business
With more than 1,400 * diverse applications, you can effortlessly digitize your business. It can be used not only as a simple file server replacement, but also as a foundation for various initiatives such as efficiency improvement and work style reform.
It can be widely used in the real estate industry, such as speeding up rental contracts by linking with electronic signature solutions and paperless by linking with multifunction devices and scanners.
不動産業での「Box」の活用例。スピード化やコスト削減に効果的
Let me introduce an example of “Box” utilization in the real estate industry.
<Scene 1 Speeding up property surveys, which are essential for selling>
Both accuracy and speed are required in property survey work, which is essential for selling. Information surveyed by properties, government offices, legal affairs bureaus, etc. can be stored directly in "Box" for accurate and speedy reporting. You can also store useful data for selling, such as videos and peripheral information, so you can share information quickly and securely with related business partners such as distributors and construction contractors.
<Scene 2 Accessing catalogs and new property information during local guidance>
If you digitize your renovation catalogs and upload them to Box, you can access them from anywhere on your mobile device. The latest catalog can be presented while guiding the customer to the property, and the link can be shared for a limited time as it is, contributing to the improvement of the customer's user experience.
In addition, it is also possible to automatically upload the scanned data to a folder with the function of linking with the multifunction device. You can access it with
<Scene 3 Efficient reporting to owners of managed properties>
In the management of condominiums and apartments, monthly reporting to the owner is complicated. By creating a shared folder with each owner in "Box" and uploading income and expenditure reports, management reports, etc., monthly reports can be streamlined. The status of repairs and cleaning can also be easily reported with images using the “Box” camera app. You can also reduce the monthly work and communication costs associated with printing, mailing, and sending and receiving emails.
*As of March 2019
Macnica is the premier partner of Box in Japan.
Using the knowledge we have cultivated through our extensive experience, we can propose smooth implementation and effective collaboration with other applications.
If you are interested in introducing Box, please feel free to contact us.
Inquiry/Document request
Macnica Box Inc.
- TEL：045-476-2010
- E-mail：box-sales@macnica.co.jp
Mon-Fri 8:45-17:30
