solution
Application for evaluation machine
[Issues] Cloud storage “Box” that is ideal for local governments -Challenges and solutions for realizing digital first-
The 2019 Diet is expected to enact the Digital First Bill, which will, in principle, bring administrative procedures online. In response to this trend, even local governments will be forced to digitize their administrative systems. On the other hand, there are probably many people in charge who are in trouble, such as "I don't know what to start with when it comes to digitizing administrative procedures" and "Where is the most efficient way to introduce it?"
According to the "Cloud by Default Principle" announced in June 2018, it has become basic to consider cloud services as the first candidate in the construction of administrative systems.
Here, regarding data management, which is the key to realizing digital first, we will organize the issues faced by local governments and introduce multi-functional cloud storage that will serve as the foundation for online administrative procedures.
Three principles for 100% digitalization of administrative services. Demands to centralize and manage growing data
In January 2018, the government announced the "Digital Government Action Plan," aiming for 100% digitalization of administrative services in order to improve administrative efficiency and user convenience. The following three principles are indicated for the introduction of IT into administrative procedures.
<Three principles for computerization of administrative procedures>
- “Digital First” where procedures are completed digitally
- "Connected One-Stop" that allows you to perform related procedures at once
- "Once Only", which does not require resubmission of information once submitted
As a result, the amount of digital data in the administrative systems of local governments will increase dramatically, and appropriate centralized management will be required.
The current state of municipal data management. Three issues with using file servers
On the other hand, there are still many local governments that currently manage data on on-premises file servers, and they face the following data management issues.
Issue (1) Security risks due to the use of e-mail and USB memory
When files are shared inside and outside the agency by "e-mail attachment" or "physical media such as USB memory and CD-R", there are security risks that directly lead to information leakage, such as erroneous transmission of e-mails and loss or theft of media. There is a demand for secure sharing suitable for local government operations that frequently handle personal information, including My Number, and confidential information that cannot be leaked to the outside.
Issue (2) Responding to work style reforms such as telework and mobile work
Due to the declining birthrate, more and more local governments are suffering from labor shortages. In order to promote the work-life balance of employees and improve productivity, it has become a challenge to respond to work style reforms by building a system that allows secure access to data from outside the office, introducing telework and mobile work. I'm here.
Issue (3) Securing data access as disaster countermeasures
Natural disasters such as earthquakes and floods occur all over the country. In the event of an emergency, local governments are required to respond quickly, such as assessing the extent of damage, issuing evacuation advisories, and requesting support from the national government and local governments. If the government building is damaged by a disaster, it may be difficult to respond if work is centered on printed documents and servers that can only be accessed within the government building. As a disaster countermeasure, there is a need for a mechanism that enables reliable access to data even in an emergency.
All of these issues can be resolved through proper use of cloud services.
In June 2018, the government announced the "Basic Policy on the Use of Cloud Services in Government Information Systems," which states that the "Cloud by Default Principle" considers the use of cloud services as the first candidate for the procurement of administrative systems. is the basic policy.
For local governments that use on-premises file servers, it would be a good idea to consider replacing them with cloud services, assuming the "unified management of huge amounts of digital data" required by the digitization of administrative procedures.
The unlimited capacity cloud "Box" is the foundation of digital first. Used by many US government agencies
Box, a cloud content management platform for corporations, is recommended for local governments that are considering promoting digital first. It is used by approximately 90,000 companies * around the world, and there are many examples of its introduction by US government agencies. In Japan, it is used by more than 4,500 companies *, mainly large companies and educational institutions.
With unlimited capacity, you can store all the explosively increasing data on the cloud as administrative procedures go online. It can be used as an alternative to conventional file servers without the cost of additional servers.
It has a variety of functions and can be linked with more than 140* business applications in Japan, so it can be used beyond simple cloud storage. Even local governments that are at a loss as to where to start with digital first will start with data management on the cloud as an alternative function to file servers, and will gradually progress while promoting disaster countermeasures, work style reforms, and strengthening governance. You can expand the range of use.
How about using the secure content management platform "Box", which complies with many international security standards such as the international standard "ISO27001" for information security management systems, to improve services for residents and streamline administration? Is not it.
*As of March 2019
Click here for solutions to the above problems!
Inquiry/Document request
Macnica Box Inc.
- TEL：045-476-2010
- E-mail：box-sales@macnica.co.jp
Mon-Fri 8:45-17:30
