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[Issues] File servers have reached their limit in the real estate industry Hints for secure data storage and sharing using "Box"
The spread of digital devices and advances in technology are changing the nature of the real estate industry. Information gathering on the Internet has become commonplace, and visual aspects such as photos and videos have come to be emphasized in property introductions. The use of IT is demanded in various aspects, such as "real estate tech" that transforms conventional business practices with technology is attracting attention, and the ban on "IT heavy theory (explanation of important matters using IT)" has been lifted in the rental business. It is done.
On the other hand, problems have arisen in the storage and delivery of digital data on site. For example, I think many companies have experience with "the server capacity is insufficient due to heavy image data" and "files are transferred using USB memory".
Here, in the real estate industry, where IT is being used more and more, we will introduce hints to facilitate data storage and file sharing while eliminating security concerns.
The real estate industry has high expectations for the utilization of IT. File servers have many challenges
In the real estate industry, IT is expected to improve services and efficiency, such as speeding up sales brokerage and leasing operations, responding to legal revisions, and realizing "work style reforms." Reliable data preservation is also required from the viewpoint of auditing.
Under these circumstances, let's organize what kind of problems companies have that store their business data on their own file servers.
Issue (1) Increasing data puts pressure on server capacity
It is now possible to easily take photos and videos with a smartphone, and contracts and catalogs are often digitized and stored. The amount of data to be stored is increasing year by year, and more and more companies are suffering from lack of server capacity. In addition to inefficiency due to extra work such as "deleting other data first to save new data", reliable maintenance is difficult. As the amount of data increases, the expansion and maintenance costs of file servers and the load on the IT department also increase.
Issue (2) Trouble and risk of sharing files as email attachments
Many companies attach files to emails when asking customers to review contracts, or when sharing on-site photos of properties with renovation contractors and real estate owners. It is difficult to completely eliminate erroneous transmissions, and there is concern about information leakage. In addition, since there is a limit to the size of data that can be sent, it is necessary to select a few images from the captured images or reduce the size, which is time-consuming each time.
Issue (3) Security risks due to the use of USB memory
There are also cases in which USB memory devices are used to share large amounts of data, such as videos, that cannot be sent by email. Malware can infect USB memory devices, and loss or theft of such devices can lead to information leaks, which poses a high security risk. However, even in companies where the use of USB memory is prohibited, if there is no alternative means of file sharing, it is sometimes used at the discretion of the workplace behind the back of superiors. "Shadow IT", where governance does not work, has become a problem.
Issue (4) Deterioration of efficiency due to location-bound business operations
There are many occasions when you want to introduce information or catalogs of other properties while showing the property to the customer. However, in an environment in which the file server cannot be accessed without returning to the office, timely introductions cannot be made, and contract opportunities can be missed. Now that the real estate industry is also in need of "work style reform", it is inefficient for employees.
Resolving issues with Box, a cloud content management system used by 90,000 companies* around the world
So how do you keep your data safe and share it conveniently? What is attracting attention is Box, a cloud content management platform used by 90,000* companies and organizations worldwide. This is a service for companies that allows you to store files safely in the cloud, access them securely from anywhere, and share them easily. Various business issues can be resolved by switching from conventional file servers.
The total data capacity that can be stored in "Box" is unlimited, and it has obtained numerous international security certifications, including the international standard "ISO27001" for information security management systems, and can be linked with more than 1,400* diverse business applications. .
By digitizing content, you can easily digitize your business, leading to speed and efficiency. For example, real estate operations can be improved by:
<Example of real estate business using Box>
- You can save the images and video data of the property you shot without worrying about the capacity of the file server.
- You can securely share files such as large-capacity image data and sales contract drafts with customers without using USB memory or email.
- Even customers who do not have a dedicated application can use 360-degree images to visually appeal the property.
- You can securely access the data you need from anywhere, such as when introducing properties or on the move, and you can proceed with your work in a timely manner.
- You can create a shared folder with the property owner, store reports and tenant information, and perform monthly reports with a simple procedure.
*As of March 2019
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